2. Collection of Your Personal InformationYou may register for an Account by (a) providing certain personally identifiable information (“Personal Information”) such as, and as applicable, your name, your e-mail address, and your Phone Number, or (b) by allowing us to access your name and other profile information through existing accounts you may have on sites including, but not limited to, Google, Slack, or Dropbox (collectively, the “Account Websites”, and each of your profiles on such Account Websites, an “Account Profile”)
When you create a new account to use the Services we will solicit your consent to connect your Google account to your new Publist account (using Google’s OAuth authentication method), thereby providing us with access to your Google account, including but not limited to Files and Email Attachments. Although the OAuth authentication provides access to your Google account, Publist accesses and stores a subset of data from your Google account, including name, email address, and file metadata to provide you with our Services.
Any information that can readily identify a person is considered “Personal Information.” It is your responsibility to give us current, complete, truthful and accurate information, including Personal Information, and to keep such information up to date. We will not be responsible for any problems or liability related to inaccurate or incomplete Personal Information, whether due to your failure to update such Personal Information or otherwise. If you register for an Account through the use of an Account Profile, you will not be required to directly provide us with any Personal Information as we use the information you have already provided to the Account Website in registering for an account with such Account Website and which you have allowed the Account Website to share with us, including, but not limited to, your first name, your Account Website user profile picture, and the networks to which you belong.
In addition to the Personal Information, we may additionally collect the following information from Users (collectively with Personal Information, the “Information”): (i) information from publicly accessible sources; (ii) your visit to or use of the Site and Services, such as webpages viewed, links clicked and other similar navigation action in connection with the Site; and (iii) certain standard browser information, such as your browser type, IP address, and access times.
In using and/or accessing the Services, you expressly authorize us to collect and use your Information in connection with the Services. You further acknowledge and agree that we may, but are not obligated to, maintain copies of your Information indefinitely, or delete any or all Information, at our sole discretion. When you receive promotional e-mails or newsletters from Publist, if any, we may use customized links or similar technologies to determine whether such newsletters or e-mail has been opened and which links you click. This information is used to provide you more focused e-mail communications and/or other information.
(c) We may hire other companies to provide limited administrative and communication services on our behalf, such as hosting Sites, the processing and delivery of mailings, providing customer support, or providing credit card processing services. We have the right to disclose your Personal Information to these third party companies for the purpose of administering and maintaining the Site’s features, functions and operations. Those companies will be permitted to obtain only such Personal Information as necessary for them to deliver the respective services, and we do not authorize these companies to use your Personal Information except for the sole purpose of providing those services requested by Publist.
(e) You understand and agree that we may access and/or disclose Personal Information about you and/or your Account without your prior consent if we have a good faith belief that such action is necessary to: (i) comply with legal process or other legal requirements of any governmental authority; (ii) protect and defend the rights or property of Publist (including the enforcement of our agreements); (iii) enforce the Terms of Service; (v) operate or conduct maintenance and repair of the Site or equipment as authorized by law; (vi) act in urgent circumstances to protect the personal safety of users of the Site or members of the public; or (v) comply with a bankruptcy, merger, acquisition, transfer of control, joint venture of other business combination. We are not required to question or contest the validity of any search warrant, subpoena or other similar governmental request that we receive.
5. Security of Your Personal InformationThe Personal Information we collect is securely stored within our database, and we use standard, industry-wide practices such as firewalls, encryption, and (in certain areas) Secure Socket Layers (“SSL”) for protecting your information. However, as effective as encryption technology is, no security system is impenetrable. We cannot guarantee the security of our database, nor can we guarantee that information you supply won’t be intercepted while being transmitted to Publist over the Internet.
We maintain technical, physical, and administrative security measures designed to provide reasonable protection for your Personal Data against loss, misuse, unauthorised access, disclosure, and alteration. The security measures include firewalls, data encryption, physical access controls to our data centres, and information access authorisation controls. While we are dedicated to securing our systems and Services, you are responsible for securing and maintaining the privacy of your password(s) and Account/profile registration information and verifying that the Personal Data we maintain about you is accurate and current. We are not responsible for protecting any Personal Data that we share with a third-party based on an account connection that you have authorised. In the unlikely event that a security breach which affects individuals' rights and freedoms is discovered, according to our risk assessment policy, Publist will inform those individuals without undue delay.
(b) In addition, we may use third party analytics providers and products to obtain, compile and analyze Information about how Users are using and interacting with the Site, Publist and/or the Services. We may provide Information to these analytics providers for the purpose of obtaining statistics and other information about how users are using and interacting with Publist. These analytics providers may use a variety of established or new tracking technologies or tools (including, without limitation, cookies, web beacons, HTTP cache, local shared objects and persistent identifiers) to recognize your computer or device and/or to collect or compile this information. Publist has no control over the technologies, tools or practices of the third parties that providing analytics products and services to Publist.
7. Do we process special categories of personal data?Publist does not process any personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation.
8. What Are Your Rights?In this section, we have summarized the rights that you have under data protection law. For a more detailed explanation of your rights, please refer to the relevant laws and guidance from the regulatory authorities.
The right to be informed
The right to be informed
If you believe we have the wrong data about you, or that your data is incomplete, feel free to change it at any time through your Account settings.
The right to erasure
When you delete your Publist account your data and files are deleted from your devices without undue delay.
The right of access
The right to object
On top of the ability to opt out of processing by changing your settings, you can object to the processing of certain forms of data, as described in Privacy Options. Contact us at email@example.com if you have further questions.
The right to appeal automated decisions and profiling.
9. Collection and Use of Children’s Personal InformationThe Site and Services are intended for users who are 18 years old or older. We do not knowingly collect Personal Information from children under the age of 18. If we become aware that we have inadvertently received Personal Information from a child under the age of 18, we will delete such information from our records.
12. DefinitionsAccount means a Publist member account.
Device Information means data that can be automatically collected from any device used to access the Site or Services. Such information may include, but is not limited to, your device type; your device's network connections; your device's name; your device IP address; information about your device's web browser and internet connection you use to access the Site or Services;
Guest Usage means a person's Use of the Services without logging into and/or establishing an Account.
Personal Data means information that can be associated with an identified or directly or indirectly identifiable natural person. "Personal Data" can include, but is not limited to, name, telephone number, email address, date of birth.
Process means any method or way that we handle Personal Data or sets of Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, and consultation, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of Personal Data.
Services means any products, services, content, features, technologies, or functions, and all related websites, applications and services offered to you by Publist with an Account or Guest Usage.
Technical Usage Data means information we collect from your phone, computer or other device that you use to access the Sites or Services. Technical Usage Data tells us how you use the Sites and Services, such as what you have searched for and viewed on the Sites and the way you use our Services, including your IP address, statistics regarding how pages are loaded or viewed, the websites you visited before coming to the Sites and other usage and browsing information collected through Cookies.
User means an individual who uses the Services or accesses the Sites and has established a relationship with Publist (for example, by opening an Account and agreeing to the Publist Terms of Service) or otherwise uses the Services for Guest Usage.
Effective Date: 7/14/19